How to Choose the Best HR Tech System for Your Business
Evaluating your HR Tech Stack is the new trend in Human Resources. Many companies have realized that they need to invest in or upgrade technology that supports the HR function. It is crucial for businesses to scale and grow. Yet, even with this realization, only half the battle is won. In many cases, the bigger beast is what comes next; selecting the right system for your needs. The market is flooded with HR tech platforms and this can give you a headache when deciding which software meets your organization’s unique needs. Well, DayoneHR is here to share our expertise and experience on how you can make the process effective, efficient and easier.
1. Selection Team Assemble!
Even though we call it HR Technology, HR is not the only team that will use or be impacted by the platform. Finance may use the system for payroll information, managers and employees will utilise self-service tools and IT will likely have ongoing involvement with the software. This means it’s important that the selection team is not only made up of HR professionals, but a diverse team that comprises members from other functions across the company. It will help you to make an informed and wise decision with everyone fully on board. This will also ensure that you have long-term success when it comes to platform adoption throughout the business after Go-Live.
2. Document Your Requirements
Every company has their own requirements and hurdles to overcome. The platform that works for a Machine Learning startup with dispersed teams may not work for an Ecommerce business with on-site warehouse operatives. Deciding on a HR tech platform is a tough job. You need to properly document your needs so that when you’re ready to talk to providers you are fully prepared to assess if they meet your requirements. This is a crucial step towards a successful HR Tech selection process. If you’re in the HR Team, then hopefully you’ll already know some of the high-level demands of your organization. But please don’t assume that you know everything the business needs without first holding internal discussions to document all requirements. You could get in big trouble further down the line if you don’t effectively complete this step.
3. A Full Market Review
Finding the perfect match is not a one-shot game. Unless you get extremely lucky, you will need to look into many platforms before you find the right one for you. Start by asking people in your network who operate in similar businesses about what platforms they use. Referrals and recommendations are always useful. There are also software advice and comparison sites. Of course, there’s HR Tech consultants like us who hold an in-depth knowledge of providers available in the market. In fact, if you want, we can give you precious time back by managing market research and the wider selection process for you.
Once you’ve got a shortlist of potential platforms, reach out to them to arrange software demos and discuss your requirements. Don’t be afraid to request additional calls to dive deeper into the platform, if necessary. This gives you the opportunity to gather all the information you need to make an informed decision to move forward or not.
4. Complete The Due Diligence
OK, so you’ve done a lot of the hard work and research already. By now, you will have a pretty good idea about what exactly you’re looking for, you will have gathered feedback from the demos and you might even have a frontrunner. But this next step is critical in making a purchase decision. Conducting due diligence involves checking if the platform is safe, if it meets your security requirements, if it can be customized and/or integrated with other platforms, and so on. Once you have all the information you need and are satisfied with the responses to any final due diligence questions, you will be ready for the final step.
5. It’s Time to Commit
Reaching this last step is the final victory. You have gone through so much to put yourself in the best possible position to commit. Collate all the information you have gathered and analyze it one last time before making a final purchase decision with agreement from key stakeholders. Congratulations are in order. Now the implementation planning can begin!
Free Roadmap!
At DayoneHR, we help businesses through this process. We’ve also created a Roadmap that you can now download for free by clicking here. It will help you to stay on track during the HR Tech selection journey.
If you are about to embark on a HR Tech selection project - and would like some expert guidance - then reach out to us here.